Compliance
There is no one pathway to compliance.
Every agency is different, and what applies to your company depends on your NAICS code. Knowing exactly what each one requires, and getting you there, is what you hire us for.
Why it comes first
Your price is not read until your paperwork passes.
Most contractors assume the lowest price wins. In government work, a submission is first checked for responsiveness: every required form, certification and document, in the format the agency asked for. A bid that misses one item can be set aside before anyone looks at the number.
That is why we treat compliance as the foundation of every bid. It is also why our clients land in the competitive range: when everything is in order, the evaluation turns to what you do well.
What changes from agency to agency
The same job, different rules.
A roof for a city, a school district and a federal installation can come with three different sets of requirements. These are the areas that change most.
Registrations
SAM.gov for federal work, plus separate vendor registrations for each state, county, city and school district you want to sell to.
Licensing
State and local trade licenses, and in some trades, individual certifications for the people doing the work.
Insurance & bonding
Coverage limits vary by agency. Larger construction jobs typically call for bid, performance and payment bonds.
Wage requirements
Federal construction often carries Davis-Bacon prevailing wages, and service contracts often carry Service Contract Act wage determinations. Many states have their own.
Safety
Written safety programs, OSHA training records, site safety plans and your safety history are commonly requested and scored.
Forms & format
Every solicitation has its own forms, affidavits, addenda and page rules. Following them exactly is part of being compliant.
Why your NAICS code matters
Compliance is built around your code.
Your North American Industry Classification System (NAICS) code is how agencies categorize what you do. It sets the SBA size standard you are measured against, which set-asides you can compete for, and which solicitations you will see.
We build your registrations, designations and capability statement around the codes that fit your work, then get you compliant for what those codes require.
What we put in place
Ready before the solicitation publishes.
This is the work your retainer covers, completed before your first bid.
- Federal registration. UEI, CAGE code and an active SAM.gov registration.
- State and local registrations with the agencies in your territory.
- SBA designations you qualify for, such as small business, 8(a), HUBZone, WOSB or SDVOSB.
- Employee handbook, including a drug-free workplace policy.
- Written safety program, with OSHA and hazmat training recommended from day one.
- One-page capability statement that reads the way contracting officers expect.
Staying consistent
We teach your team to do it the same way every time.
Compliance is not a one-time filing. Registrations renew, insurance certificates expire and every bid brings new requirements. We work every submission against a checklist and show your team how to keep records the way agencies want to see them.
After award, that discipline continues: photo documentation, receipts for materials and regular performance reporting. That record is what earns the next contract.
Get started
Get compliant for your code. Then compete.
Thirty minutes, no obligation. We will review your business and tell you plainly whether there is a fit.